Art and Printing

Design requests should be made directly to the corresponding artist as shown below:

Fabio Santos fabio.santos@rcu.msstate.edu 662-325-1249
Administrators’ Academy Agriculture Education Business Education Family & Consumer Sciences Leadership Institute Marketing & Co-Op OVTE Newsletter MEGA Student Organizations: FBLA/PBL FCCLA FFA DECA/DEX	Allied Health Connect Office of Special Projects/HSTW Tech Prep Technology Education Trade & Technical VIP WFD Student Organizations: TSA HOSA SkillsUSA NTHS

Requestors should submit a signed and completed RCU Artwork & Printing Request directly to the artist for the organization/department/area at least 4 weeks before the completed project is needed.

If possible, attach to the Artwork & Printing Request Form a copy of the product from the previous year and indicate changes on the copy. This is necessary even if a new design is being requested.

For new projects such as posters, brochures, etc., please indicate to what audience the design should appeal. Example audiences may include the following: students, teachers, parents. Indicate the academic level of the students or teachers for example: middle school, high school, university, or junior/community college.

GUIDELINES FOR REQUESTING ARTWORK FOR PROGRAMS/BOOKLETS/BROCHURES

Please carefully follow the guidelines as outlined below:

• Requestors should mark all changes on a program from the previous year. New content provided in an electronic MS Word document format is preferred. If possible, all changes should be submitted at one time rather than one or two at a time. The artist will make the changes, save, and either print or save as a .pdf file to send to you through snail mail or email.

• If the program is needed the week before the conference, then all changes must be submitted at least 5 working days before that date.

• Covers for programs or booklets will be two colors of ink. The paper color for the cover may be another color.

• Many items, particularly graphics, are copyrighted. If the artwork requested is a copyrighted item, the requestor should request permission from the creator and send a copy of the permission to the RCU artist attached to the RCU Artwork & Printing Request. If necessary, the requestor may want to check with MDE’s lawyer to make sure that all bases have been covered when making a copyright permission request.

• For the printing capacity offered at the RCU, program sizes should be 5½” x 8½”.

• Programs need to be in “sets” of four pages. For example, take a piece of 8½” x 11” paper and fold it in half. One piece of paper makes four pages of a program that is 5½” x 8½”. This means that the number of pages in a program needs to be divisible by 4. Since each program needs to have the number of pages that divides by 4, “Notes” pages may be added at the end of the program.

• Only one color of ink may be used for the inside of the program. Black counts as one color.

• If the requestor is responsible for a program booklet for more than one vocational student organization, he/she should be sure to identify the appropriate program in any all correspondence dealing with the request whether in a fax, email, or other communication.

• It is most helpful for the requestor to provide as much specific information as possible to the artists rather than simply direct the artists to a website to pull information from or to send items of information with the instructions to “Use what you can” or “Use what you need.”

• RCU artists work on multiple projects for the RCU and OVE&WD. Priorities are based on the timelines of the projects.